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Invite an employee when you want them to stock inventory or run pulls under their own login. You need a Diamond or Vault plan. For what employees can and can’t do, see Team and employee logins.

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Send the invite

  1. Open Settings and click Team.
  2. Under Invite staff, enter the employee’s Name and Email.
  3. Click Send invite.
They show up in the Team list as Pending and get an email with a link that works once and expires in seven days. If they’ll sign in with Google or Discord, invite the email address on that account. See Google and Discord.

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What the employee does

The link opens a Join page with your store name.
  1. Enter a Password of at least 8 characters, then enter it again in Confirm password.
  2. Click Accept invitation.
They’re signed in and land on Collect. To skip the password, they can click Continue with Google or Continue with Discord first, then Accept invitation. If they already have a Hoard account on that email, for example because they own another store, they click Sign in to accept, sign in, and click Accept invitation. Their password doesn’t change. If they belong to more than one store, Hoard shows Choose a store next.

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Resend an invite

If the link expired or the email never arrived, click Resend invite on their row in the Team list. The new link replaces the old one. Rows show “Expired” after seven days.

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Disable or enable access

  1. Open Settings > Team.
  2. Click Disable on their row and confirm.
They’re signed out on their next request and the row shows Disabled. Click Enable to restore them. Enable only appears for people who had accepted. For anyone who never accepted, use Resend invite. Your own row shows Store owner and has no buttons.